Relevant information
The checklist matches the work that needs doing here.
ORTIE / One team, several workplaces
The right routine in the right place.
A care home with several areas, a workshop with departments or a team moving between workplaces: each place has its own needs.
RECOGNISABLE PRESSURE
The work continues. The overview gets scattered.
The team works in several places, but a generic list does not show what is needed here today. Colleagues review items for another area while their own routine is missing. More lists only help if the structure is clear.
Why Ortie fits here
Supervisors configure the structure around the location: which workplaces exist, what happens there and when? Separate checklists make routines recognisable. Employees use the list for their workplace and shift.
AN ILLUSTRATIVE WORKING DAY
From the first check to the next colleague.
Map the workplaces
Add the workplaces the location actually uses, such as two areas or separate departments.
Configure each routine
Create suitable checklists with selected days, shifts and times. A weekly round can sit alongside a daily checklist.
Use the relevant list
Employees complete the appropriate checklist. Open items can receive follow-up work; the next colleague sees the handover with context attached.
THE PRACTICAL VALUE
What becomes easier in the working day?
Location-led setup
Supervisors maintain routines as workplaces and ways of working change.
Familiar for the team
Different routines stay accessible through the same app.
MAKE THE VALUE TANGIBLE
Measure it in your own workplace.
Start with two workplaces with different routines. Can employees find the right checklist? Have irrelevant checks been removed, and can the next colleague identify where an open action came from?
What to assess in a pilotInformation that belongs with the teamwork
Use Ortie for tasks, work routines and communication between colleagues. Client records, medical reports and sensitive customer or HR information belong in the appropriate systems. Private To-do is for work actions too, not records.
Privacy and dataBEFORE YOU START
Good questions. Clear answers.
Can we use several checklists?
Yes. A location can have several workplaces and checklists, using selected days and custom shifts.
Is a workplace the same as an extra location?
No. A workplace sits inside a location. A separate location needs appropriately configured access and routines.
Can colleagues automatically see every location?
No. Access follows the configured organisation, role and location. Arrange cross-location collaboration intentionally rather than sharing everything automatically.
START WITH YOUR WORK
Does this sound like your working day?
Start with one team and a routine that now causes uncertainty. Discuss the setup before deciding to expand.